By -Laws of

 

Making a Better Tomorrow Foundation (MABTF)

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Southern New Jersey

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Article І. Name And Purpose

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The name of the organization shall be Making a Better Tomorrow Foundation (MABTF), a NJ nonprofit Corporation formed under the laws of the State of New Jersey.

Section 2. Purpose

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The organization is organized exclusively for charitable, religious, educational and/or scientific purposes under Internal Revenue Code § 501 (c)(3), or corresponding section of any future federal tax code.

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Article II. Membership

Section 1. Membership

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A member of the Phi Beta Sigma Fraternity, Inc. Kappa Upsilon Sigma Alumni Chapter

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Any individual who articulates and demonstrates his willingness and ability to join this foundation, upon the determination that the individual meets all membership requirements prescribed by Kappa Upsilon Sigma Chapter. There will be four additional members from the community at large.

Section 2: Dues $3.00

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Dues must be paid to the Foundation in June of each year unless a member is classified as exempt.

Financial status shall preclude such individuals from participation in the decision making process of the organization. Every member must be aware that foundation will review its records on or before June 30th of that year. Membership dues are a part of the income and will be used to cover operating expenses. Most of the income will be generated from donations.

Article III. Meetings.

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Section 1. Meetings

 

The foundation meetings will be held quarterly except for July and August. The location of the next meeting shall be communicated to the members at the conclusion of each meeting and followed by written correspondence. The President shall have the authority to call an Executive

 

board meeting to discuss issues to further the business of the corporation. The executive committee may also hold meetings to recommend to the membership a course of action for matters that require a vote. This will assist in decreasing the business portion of the scheduled meeting. A quorum to begin a meeting will be set at 6 members.

Section 2. Action without a Meeting: Any time-sensitive action required or permitted to be taken at a meeting of the Board may be initiated without a meeting if a majority of the members of the Board consent by email or telephonic vote to the action being taken.

Section 3. All meetings shall be conducted in accordance with Roberts Rules of Order.

 

Article IV. Officers, Elections, and Terms Office

 

Section 1. Officers

 

The Elected Officers of the Organization shall be President, Vice-President, Treasurer, and Secretary.

Section 2. Elections

 

The officers shall be elected bi-annually at the scheduled January or June meeting. Members must be given prior written notice regarding holding elections and the officers to be filled. Balloting for considered offices shall be by a secret ballot.

Section 3. Terms of Office

 

The terms of office shall be for two (2) calendar years, to begin in June and conclude upon the installation of officers for the next term. Any office that is vacated due to death, resignation, removal, abandonment, or incapacity of the officer to perform his duties as the result of severe or terminal illness shall be filled by a special election held at a regularly scheduled meeting. Depending on the severity of the situation, the position may be filled with an acting officer who will serve the uncompleted portion of the term of office until the next regular election. Members should be given prior written notice regarding the action to be taken to fill the position. The Corporation may remove any officer for misfeasance, malfeasance, or nonfeasance in office, or for conduct tending to hold the Foundation up in ridicule or contempt, or tending to bring discredit upon the Foundation provided that written charges against such office shall be served upon him by registered mail at his last known address. Such officer shall be given (30) days from the date of service of such written answer with the Foundation. Any removal of such officer will be executed in compliance with the guidelines set by the trustees.

Article V. Officer Duties and Responsibilities

 

Section 1. The President shall be the Organization’s chief executive officer and spokesman. He shall preside at all meetings. It is his responsibility to conduct meetings impartially and within the general framework of the most accepted parliamentary procedure. The appointment of all

 

committees, to include the designation of the respective chairmen, is the responsibility of the President. He shall review, approve and sign off on all requests for disbursements of the Organization’s funds prior to transmittance to the treasurer, Secretary, or Trustee for payment. He shall be a signee on all checks drawn for payment.

Section 2. In the absence of the President or in the event of his inability to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President shall perform such other duties as may be assigned to him or her by the President or the Board of Trustees.

Section 3. The Treasurer is to receive all monies, make and maintain a clear and accurate record of said funds, and upon authorization of the President, to disburse funds. He shall submit a written report outlining the organizations monthly transactions. He shall make his records available for audit upon request.

Section 4. The Secretary shall record and maintain records of the meetings. He shall be responsible for handling the general correspondence of the organization and to perform other related duties as prescribed by the President or trustees of the Foundation.

Section 5. Other Officers

 

The President, with support from the Trustees, shall appoint a member to the necessary positions for effective operation of the Organization. Each officer shall submit a report during its regularly scheduled meeting.

 

Article VI. Trustees

 

Section 1. The President of the organization shall appoint the members to the Board of Trustees. Total of 7 Trustees equaling 11 members.

Section 2. The Trustees may make a recommendation to the President for any additions to this committee. The recommendation must be a made by member who is in good financial standing in the organization.

Section 3. The Trustees shall oversee all financial decisions as they pertain to but not limited to the Foundation’s banking transactions.

Article VII. Discipline of Members

 

The Foundation may discipline any member who violates the provisions of the By-Laws of Makings a Better Tomorrow (MABTF) and appropriate subdivisions thereof having jurisdiction. Charges shall be presented in writing and signed by president and the trustees of this Foundation. Charges shall be served via registered mail at the member’s last known address. The addressee shall be given (30) days from the date of service of such written charges to file a written answer

 

 

 

with the Foundation. The Foundation’s recommendation should be sent to the Trustees for their final decision.

 

Article VIII. Amendments

 

This Foundation By-Laws may be amended by two thirds (2/3) vote of the Executive Board members present at a regular meeting and the approval from the Trustees, provided notification of the proposed amendment(s) has been at three (3) successive regular meetings. The proposed amendment(s) shall come before the members of the foundation for adoption at the meeting of the third reading.

 

Article IX. Voting

 

Voting members must be in good financial standing with the Foundation.

 

Article X. Dissolution

 

Upon dissolution of this organization, assets will be distributed for one or more exempt purposes within the meaning of Internal Revenue Code § 501 (c)(3), or corresponding section of any future federal tax code, or will be distributed to the federal government, or to a state or local government for a public purpose.

No part of the organization’s assets will inure to the benefit of any private individual. No substantial part of the activities may include carrying on propaganda or otherwise attempting to influence legislation [except as provided for in subsection 501 (h)], or participating in or intervening in (including the publishing or distribution of statements) any political campaign on behalf of (or in opposition to) any candidate for public office. These purposes may include the making of distributions to organizations that qualify as exempt organizations under 501 (c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code.

 

CERTIFICATION

These bylaws were approved at the annual meeting of the Corporation on October 3, 2014.